IMPORTANT INFORMATION: We have recently made changes to our Privacy Notice, which go into effect October 19, 2021. Please read this Privacy Notice carefully to understand our updated disclosures.
BrightHire’s mission is to elevate the human elements of hiring by providing new visibility, data and analytics for hiring through solutions designed to, among other things, manage and streamline the recruiting process, including capturing, transcribing and making accessible hiring conversations.
This Privacy Notice explains how we collect, use, disclose, and otherwise process personal information of our business contacts, their employees and other representatives of our prospective and existing customers in connection with our websites and services (collectively, our “services”).
This Privacy Notice does not apply to personal information about authorized users of our services and job applicants that we process on behalf of our customers. We process this information on behalf of recruiting platforms and companies, as instructed by them, in our capacity as a service provider/data processor.
Our website is designed for businesses and is not intended for personal or household use. Accordingly, we treat all personal information covered by this Privacy Notice, including details about site visitors, as pertaining to individuals acting as business representatives (rather than in their individual capacity).
We provide additional information for European residents below.
Our Collection of Personal Information
Personal Information You Provide
We collect the following personal information you provide in connection with our services:
If you choose to contact us, we may need additional information to fulfill your request or respond to your inquiry. We may provide additional privacy disclosures where the scope of the inquiry/request and/or personal information we require fall outside the scope of this Privacy Notice. In that case, the additional privacy disclosures will govern how we may process the information you provide at that time.
Personal Information Automatically Collected
As is true of most digital platforms, we collect certain personal information automatically when you visit our online services, including:
Personal Information from Other Sources and Third Parties
We also obtain personal information from other sources, which we often combine with personal information we collect either automatically or directly from you.
We receive the same categories of personal information as described above from the following sources and third parties:
Our Use of Personal Information
We use personal information we collect for the following purposes:
Our Disclosure of Personal Information
We may share your personal information with the following parties and as otherwise described in this Privacy Notice or at the time of collection:
Service Providers: We may transfer your personal information to our service providers to conduct our business. For example, they may handle identity verification, payment processing, various IT services, data management, email distribution, and/or information analysis. We may also share your personal information to administer features of the services.
Children’s Personal Information
Our services are not directed to, and we do not intend to, or knowingly, collect or solicit personal information from children under the age of 16. If you are under the age of 16, please do not use our services or otherwise provide us with any personal information either directly or by other means. If a child under the age of 16 has provided personal information to us, we encourage the child’s parent or guardian to contact us to request that we remove the personal information from our systems. If we learn that any personal information we collect has been provided by a child under the age of 16, we will promptly delete that personal information.
Our websites and online services may include links to third-party websites, plug-ins, applications and other services. Except where we specify otherwise, this Privacy Notice does not apply to, and we are not responsible for, any personal information practices of third-party websites and online services or the practices of other third parties. To learn about the personal information practices of third parties, please visit their respective privacy notices.
Notice to European Residents
Controller. BrightHire is the controller of your personal information covered by this Privacy Notice for purposes of European data protection legislation. This Notice to European Residents does not apply to authorized users provisioned by our customers or job applicants – BrightHire is a processor/service provider with respect to the personal information of those users.
Legal basis for processing. We use your personal information only as permitted by law. Our legal bases for processing the personal information described in this Privacy Notice are described in the table below.
GDPR Legal Basis
Processing is necessary to perform the contract governing our provision of our services or to take steps that you request prior to signing up for the service. If we have not entered into a contract with you, we process your personal information based on our legitimate interest in providing the services you access and request.
These activities constitute our legitimate interests. We do not use your personal information for these activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
Processing is necessary to comply with our legal obligations.
Sensitive personal information. We ask you not to provide any sensitive personal information. If you choose to provide us with any sensitive personal information, we will process it as “personal information” in accordance with this Privacy Notice.
Your rights. Data protection laws give you certain rights regarding your personal information. If you are located in Europe, you may ask us to take the following actions in relation to your personal information that we hold:
You may submit these requests by email or our postal address provided above.
We may request specific information from you to help us confirm your identity and process your request. Applicable law may require or permit us to decline your request. If we decline your request, we will tell you why, subject to legal restrictions. If you would like to submit a complaint about our use of your personal information or our response to your requests regarding your personal information, you may contact us or submit a complaint to the data protection regulator in your jurisdiction. You can find your data protection regulator here.
Processing of personal information in the United States. To provide our services we will process your personal information in the United States for the purposes we have set out in this Privacy Notice. If such processing involves the transfer of personal information to the United States in a manner governed by European data protection law, the transfer will be performed pursuant to the applicable requirements of the law, such as standard contractual clauses, the individual’s consent, or in other circumstances permitted by European data protection law.
Data retention. We retain personal information for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements, to establish or defend legal claims, or for fraud prevention purposes. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
Updates to This Privacy Notice
We will update this Privacy Notice from time to time. When we make changes to this Privacy Notice, we will change the “Last Updated” date at the beginning of this Privacy Notice. If we make material changes to this Privacy Notice, we will notify you by email to your registered email address, by prominent posting on this website or our online services, or through other appropriate communication channels. All changes shall be effective from the date of publication unless otherwise provided.
If you have any questions or requests in connection with this Privacy Notice or other privacy-related matters, please send an email to email@example.com.
Alternatively, inquiries may be addressed to:
609 Greenwich Street, 5th Floor
New York, NY 10014